There are many things to keep track of when you have decided to move. At the same time, several deadlines and rules are essential to respect, and the rules for moving out are not the same for all apartments. We have gathered some of the essential information. Of course, you are always welcome to contact us for advice and help.
Termination of the lease
There is usually a requirement for three months’ notice on your lease. This means that you are liable for the rent for three months after the notice to vacate. This is applicable whether or not you move out of the rental unit before the expiry of the period of notice. If you notify us that you wish to vacate before the expiry of the period of notice, we will of course try to re-let the rental unit before the three months are up.
In your lease, it is stated exactly how long notice you have.
How to give notice to end your tenancy
You may give a digital notice to end your tenancy by sending a written notice of termination to DEAS. You should indicate your tenant number, as evidenced by letters from us or by rent notices, your contact information (email address and telephone number) and your new address.
The notice of termination must be received by DEAS no later than 12 noon on the first working day of the month, provided that the first working day is not a public holiday. In this case the notice must be received no later than 12 noon on the following working day.
Remember to settle all work on the unit before you cancel the lease
If you have a rental unit that was taken over ‘as is’ and there is an account for interior maintenance, we close the account when we receive your cancellation. Therefore, you must have all work approved and settled before you submit your cancellation, if you want to have the workers paid through the account.Terminate your lease
Please be aware that not all work is covered by the interior maintenance account.
Refurbishing when vacating
You should be aware that you, according to your tenancy agreement, may be required to vacate the rental unit and hand over the keys 10 workdays before the period of notice expires. If so, it will be in your lease. This is because the rental unit must be refurbished before the new tenants can move in. You will always find the exact date in your termination confirmation from us.
Your refurbishment obligation
In your tenancy agreement, you can read whether you are required to refurbish the rental unit when you move. The extent of the work typically depends on when your tenancy agreement was entered into.
If the tenancy agreement is entered into before 1 July 2015, you are usually required to return the rental unit in the same condition as it was when you leased it. This generally means that you, upon vacating, must vacate the rental unit as is or newly renovated.
If the tenancy agreement is entered into after 1 July 2015, you must pay for repainting and refinishing the floors; if your tenancy agreement lists interior maintenance, it will be evaluated upon vacating whether maintenance is required. It is required when necessary to restore the rental unit to a well-maintained condition.
If you have not taken over the rental unit fully refurbished, you typically receive a reduction on the cost of refurbishment.
If your rental unit is damaged
You must always, and without deductions, pay for any repair work caused by misuse of the rental unit. Misuse is typically damage which occurs if:
- the rental unit is used incorrectly (e.g. painted in colours that are not permitted under the tenancy agreement),
- the rental unit is maintained incorrectly (e.g. work which is not performed by the correct craftspeople),
- regular painting and flooring work have not been performed, even if the tenant has been obligated to perform regular interior maintenance,
- there has been inappropriate behaviour (e.g. holes in the walls and marks on floors),
- the landlord has not been informed of new damage or about the need for the landlord to perform maintenance work.
If you want to be responsible for the refurbishment
Whether you do the work yourself, or you hire a VAT registered, professional craftsperson to do the work, it must be performed to a proper standard. We always recommend the use of environmentally friendly products for the benefit of future tenants and the environment. If you live in a property marked with The Nordic Eco-label, it's a requirement in your lease.
The refurbishment must be implemented before the time stated in your tenancy agreement. It is typically 10 business days before the day you vacate the rental unit.
We'll review the refurbishment at the inspection, and if the renovation isn't acceptable, we'll do the work at your expense.
If we are responsible for the refurbishment
If you do not wish to be responsible for the refurbishment, we can handle the project. This is the choice of the vast majority of residents who have to move.
This also applies in the situation that you have vacated the rental unit prior to the time stated in your tenancy agreement.
We strive always to do the refurbishment as inexpensively as possible in keeping with our standards of quality. And cleaning, floor treatment and painting are done with environmentally friendly products. We always obtain 3-5 quotations for the refurbishment (e.g. painting, floor treatment, cleaning, etc.) when the property owner has agreed that DEAS will carry out the removal inspection and take care of the subsequent refurbishment.
If the property owner has chosen another supplier to conduct the inspection and refurbishment, other conditions apply, as agreed between the owner and the supplier. It will still be DEAS who sends the moving report in these cases.
Once we have received your termination notice, we confirm it to you in a letter. Here we also inform you what to do in connection with vacating your rental unit.
At the same time, with the confirmation of your termination notice, we will send a summons to a moving-out inspection. The moving-out inspection can only be performed once you have vacated the rental unit. In other words, the entire rental unit must be emptied and cleaned.
If you are unable to attend, please contact the caretaker well in advance and preferably at least two days before.
If there is a tenants' representation at the property, you are of course welcome to take an tenant representative along to the moving-out inspection.
Moving report is completed
At the moving-out inspection, the person responsible for the inspection checks the rental unit and checks off which works are required on the moving report. The report also indicates whether it is you or the landlord who should pay for the work.
If you disagree or have any doubts, it is important that you discuss them with the person responsible for the inspection.
When the moving report is completed, you will receive a copy. Both you and the person responsible for the inspection sign the report. And once the report has been completed, you will receive it by e-mail at the same time.
Do you disagree?
If you and the landlord do not agree on the extent of your renovation obligation, the rent board can, on your or your landlord’s request, decide on the extent of your renovation obligation.
A moving settlement contains a statement of the outstanding financial balance between you and the landlord, including your deposit, prepaid rent and repair of the rental unit. In addition, often a small sum for on-account heating will be retained at the time of the moving settlement, as this amount can only be ascertained when the next heat accounts are available.
If work is not required to be performed in your rental unit, you will receive a moving settlement approximately 2-3 weeks from the date you are no longer liable to pay the rent.
If repair work must be carried out in the rental unit, there will be some time before the works are carried out, and before we have received bills from the workers. You will therefore typically receive your moving settlement approximately 8-10 weeks after the date on which you are no longer liable for paying rent.
If you disagree with your moving settlement, we kindly ask you to contact us in writing.
Heat and water
When you receive your moving settlement, you should be aware that heat or water statements are not necessarily complete, and that you can therefore subsequently receive a bill.
In your tenancy agreement, you can see when the heat accounts terminate. For example, if you vacated the rental unit on 1 April, and heat accounts terminated on 1 March, it will take more than a year after vacating before we can prepare a final statement. A heat account ending 1 March will typically only be available around mid-May.
You are responsible for cancelling your subscription for electricity with the electric company. The person responsible for the inspection can help you read the electric meter.
Re-letting of the rental unit
Potential new tenants must be given the opportunity to inspect your rental unit before you move out. For this reason, we need your help in showing the rental unit.
Some landlords have an established procedure for how and when vacant units are offered to potential new tenants, and these must be followed.
In order to facilitate the task for you, we will send a form where you can tell us how and, if applicable, when you can show the rental unit. In this connection, we would like to point out that the phone number you provide is disclosed in the offer letters to applicants.
Times for showing the rental unit
There must be at least two hours every other day on weekdays at a time that suits you.
In doubt or need advice?
DEAS are property managers and advisors, and our job is to serve our residents and investors.
Together with the owners of the properties, we are always interested in sound and stable tenant relations, also when we have to say goodbye to a resident.
You are always welcome to contact us with questions or doubts. Find your property manager.