The board of directors in a housing cooperative
Things to know about general meetings
The general meeting is the most important gathering for the housing cooperative. Here, crucial decisions regarding the association are made. The following points are typically discussed during the general meeting:
Operating budget.
Maintenance plan and operating budget.
Annual financial statements, including the approval of ordinary and extraordinary expenses.
The housing tax must be determined.
Implementation of any maintenance and improvement projects.
Election of board members.
Selection of administrator and auditor.
There are two types of general meetings: the ordinary general meeting and the extraordinary general meeting. They are described below:
Ordinary General Meeting
The ordinary general meeting is held annually and typically takes place 3-5 months after the end of the financial year.
Extraordinary General Meeting
Extraordinary general meetings are held as needed, typically when decisions need to be made regarding maintenance and improvement projects or changes to the association's bylaws. Additionally, extraordinary general meetings may be held if a previous general meeting did not have enough attendees to make a binding decision.
Ensure Proper Notice for General Meetings
As a board, you must be aware of the deadlines and formal requirements for notifying members about general meetings. For the ordinary general meeting, the notice period is usually between one week and one month, while it is typically shorter for an extraordinary general meeting. It is crucial to adhere to the deadline for holding the ordinary general meeting, which should take place no later than 3-5 months after the end of the financial year. While there may not be sanctions for exceeding this deadline, it should be respected. The association's bylaws will specify the minimum content requirements for the notices of both ordinary and extraordinary general meetings. Typically, the time, location, and agenda for the meeting should be included in the notice.
Be aware that the bylaws may also include additional formal requirements.
Board of directors in a cooperative housing association
We guide you, who are on your own
We have created guides with helpful advice for those of you who hold general meetings independently in the association. You will find tips for before, during, and after the general meeting.
As the chairman (or moderator) at the general assembly, you must be able to act with calmness, self-control, and patience.
Furthermore, you need to be familiar with various tasks before and during the general assembly, and you must be knowledgeable about the rules for different types of voting.
We guide you
We have created a guide with tips and advice for you, who will be the chairman at the general assembly in the housing cooperative.
